DealRoom Virtual Data Room Review: Features, Security, Pricing, and Top Alternatives
Designed for leaders, DealRoom helps promising companies create a single source of truth with purpose-built, innovative deal tools. Explore the solution to learn how it can enhance your team’s engagement, keep you fully involved, and support your mission.
About DealRoom Software
DealRoom is a cloud-based M&A lifecycle management platform that addresses inefficiencies in traditional deal processes. The solution combines due diligence, pipeline management, and post-merger integration tools into a single interface. This setup streamlines workflows, minimizes manual tasks, and improves cross-team coordination.
DealRoom also offers educational content and a knowledge-sharing community for improved M&A practices. This positions the VDR as both a deal room software provider and an educational resource for M&A professionals.
Today, more than 160 companies, including private equity firms and large public enterprises, rely on DealRoom to simplify and manage complex transactions. This leading platform continues to develop and create innovative tools to meet the increasing business needs.
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Best for
DealRoom VDR centralizes deal management, improves collaboration, and ensures data security for the following industries:
- Private equity
- Corporate development
- Investment banking
- Legal
- Startups and investors
- Real estate
- IPO preparation
- Energy
- Oil and gas
- Biotech and pharma
- Finance
- Venture capital
The range of industries served by DealRoom reflects the platform’s flexibility in addressing complex and varied transactional needs.
DealRoom pros and cons
The latest verified reviews highlight the following DealRoom advantages and disadvantages:
Pros
- Intuitive interface. DealRoom’s clean layout allows for quick onboarding and efficient use.
- Strong value for money. The platform is cost-effective due to its breadth of data and unlimited access in some plans.
- Advanced analytics and predictive intelligence. The ability to track portfolio performance and access insights from dashboards supports deep investment analysis.
- Strategic insights. The platform helps users monitor developments in the startup ecosystem, discover investment opportunities, and identify emerging market trends.
- Efficient report generation and data downloads. Fast data export and built-in tools for segmenting and downloading datasets help individual analysis and reporting.
- High-quality support team. Customer service is responsive and quick to address technical concerns, including occasional bugs and display issues.
Cons
- High cost for smaller users. DealRoom pricing could be more affordable for sole proprietors, startups, and smaller teams.
- Occasional performance lags. The platform can be slow during peak use or when accessing large volumes of data (especially in the web version).
- Steep learning curve for advanced features. Some users found the dashboard setup or advanced analytics confusing.
DealRoom data room offers strong capabilities. However, some limitations may impact certain users depending on their needs.
Pricing and plans
DealRoom offers flexible subscriptions for different stages of the M&A lifecycle. All plans include unlimited users, allowing teams to collaborate without user-based pricing restrictions. Below is a breakdown of available options:
Additional pricing details
- Volume discounts. DealRoom offers volume discounts on a case-by-case basis for those who manage a high volume of projects or need multiple virtual data rooms.
- Free walkthrough. Instead of a standard free trial, the provider invites interested teams to schedule a full walkthrough. A product expert shows potential users how the platform works and answers their questions.
- Personalized onboarding and training. Depending on the plan, users can access a dedicated Customer Success Manager and BI Specialist. They help teams get set up and ensure everyone knows how to use the platform effectively.
DealRoom’s pricing is above average, but it reflects the platform’s broad M&A functionality. So, the cost may be justified for teams managing multiple deals and needing integrated diligence, pipeline tracking, and post-merger support in one place.
To explore how DealRoom fits your budget and project volume, you can schedule a walkthrough on their official site.
Deployment and support
DealRoom is a cloud-based platform. Thus, no installation is required, and teams can access it anywhere with an internet connection. However, the provider doesn’t currently offer a dedicated mobile app.
Support is available around the clock to assist users at all levels. Specifically, DealRoom offers a comprehensive Help Center Knowledge Base alongside phone, email, and live chat support for immediate assistance.
For customers on higher-tier plans, a dedicated Customer Success Manager provides personalized onboarding, training, and ongoing support.
Security features
The following detailed breakdown of DealRoom’s security features demonstrates how the platform protects sensitive data and supports secure collaboration throughout the M&A process:
Access and permissions
- View-only access (prevents downloads or saving)
- Document view restriction by user or group
- Customizable document permissions
- Role-based access control and user management
Monitoring and reporting
- Real-time audit trails of user activity
- Detailed reporting and usage analytics
- Data-driven authentication rules
Data protection
- 256-bit AES encryption (at rest, in transit, and in use)
- Two-factor authentication for users and admins
- Unique user ID and strict login protocols
- Private cloud server storage and data siloing
- Disaster recovery with failover capabilities
Compliance certifications
- SOC 1 / SSAE 16 / ISAE 3402
- SOC 2 Type II
- FISMA, DIACAP, FedRAMP
- HIPAA / ITAR compliant
- DOD CSM Levels 1–5
- PCI DSS Level 1
- ISO 9001 / ISO 27001
- FIPS 140-2
- GDPR
Additional protections
- Static and dynamic watermarking
- Secure document sharing (no email transfers)
- Support for regional data sovereignty with a global storage network
Teams reduce risk, maintain confidentiality, and meet regulatory demands with DealRoom’s enterprise-grade protection.
Clientele and Case Studies
Major Clients
Notable clients include the following companies:
- Technology: SPS Commerce, Miro, Jamf, AppHub, Paylocity, Pax8, HALO
- Manufacturing: UAP Inc., Emerson, Flex
- Consulting and professional services: Raincatcher, Wipfli, Momentum, Pinion, Duff & Phelps
- Energy and environment: Recycle Track Systems, VALTA Energy
- Materials and agriculture: The AZEK Company, Farmers Business Network
- Healthcare, education, and social services: IVC Evidensia, Cadence Education, Beacon Specialized Living, Peanut Butter, Bayada
Case Studies
Technology
1. SPS Commerce: Centralizing M&A operations with DealRoom
SPS Commerce provides digital supply chain solutions for retailers, suppliers, and logistics firms, replacing outdated communication methods with modern tools.
Challenges
Before DealRoom, SPS managed deals using email, JIRA, and spreadsheets. This made locating documents difficult, slowed communication, and caused delays, especially during post-merger integration.
Solution
The company needed a centralized platform to manage the full M&A lifecycle. DealRoom offered the visibility, collaboration, and efficiency they were looking for, with the added benefit of continuous product improvements based on user feedback.
Results
- All deals now run through DealRoom
- Time spent on admin tasks reduced
- Clear documentation improved integration handoffs
- Over 125 users collaborate in a single workspace
- Freed-up time allows focus on strategic growth
Consulting and professional services
1. Duff & Phelps: Reducing deal fatigue and increasing speed
Founded in 1932 and based in New York, Duff & Phelps is a global advisory firm specializing in M&A, valuation, corporate finance, and risk management.
Challenges
Despite decades of M&A experience, Duff & Phelps faced inefficiencies caused by scattered communications and disorganized deal data. Therefore, they needed secure file storage, better collaboration, and visibility.
Solution
The company chose DealRoom for its combination of VDR and project management features, intuitive interface, and transparency that kept teams aligned during deal cycles.
Results
- Deal fatigue reduced
- Deals closed up to 40% faster
- Excel tracker updates eliminated
- Stakeholders received real-time visibility into deal progress
- Teams remained focused on high-priority tasks
“What I love about DealRoom is the data room. You can post whatever artifacts you want, and add appropriate permissions. This is where role-based access control really comes into play. You can assign various stakeholders to a group and give that group access to files through file permissions.”
— Shrey Parekh, Former Global Head of Corporate Development and Venture
The platform’s flexibility and practical features deliver measurable results for seasoned firms and fast-growing teams across industries.
Alternatives
The following comparison highlights data room industry leaders that companies commonly choose. You can use this table to compare their key features, pricing, and trial options, and see how they stack up against DealRoom.
Visit the official websites of DealRoom and its alternatives to learn more and choose the best solution.
FAQ
What is DealRoom data room used for?
The solution is an M&A lifecycle management software that combines a virtual dealroom with tools for due diligence, pipeline tracking, and post-merger integration.
Is DealRoom secure for sensitive documents?
Yes. DealRoom offers 256-bit AES encryption, two-factor authentication, view-only access, document-level permissions, and full audit trails.
How can DealRoom support corporate development and revenue teams during strategic buyer-led transactions?
DealRoom enables corp dev and revenue-focused teams to stay aligned and organized during buyer-led transactions by centralizing documents, timelines, and communications in one secure space. Teams can scale their efforts across multiple deals, host data rooms for different buyers, and engage stakeholders more effectively.
What customer support does DealRoom offer?
The provider offers 24/7 support via phone, email, and live chat, along with a Help Center. A dedicated Customer Success Manager is also available, depending on the chosen deal room plan.
