What is Clinked Virtual Data Room Software?
Clinked is a customizable client portal and software based in the UK, enabling businesses to securely share files, manage projects, and communicate with clients all in one central, secure platform. Clinked was founded in 2011 with a vision of offering a tailor-made, white-label platform that permits companies to use their name, brand logo, domain, and design.
Clinked virtual data room is a cloud-based service that provides secure document sharing, task management, discussions, and real-time notifications. Thus, it applies to professional services, financial institutions, marketing agencies, and other customer-oriented sectors.
Best For
Clinked is perfect when your organization has strong client relationships with those who require a branded and protected online workspace. The latter refers to other professional service providers, i.e., accounting and auditing firms, law offices, financial advisors, marketing and PR agencies, real estate firms, and consulting partners.
It is specifically designed to support businesses with multiple client projects running concurrently. Additional features include secure document delivery, task management, and discussion pages. The white-label functionality of Clinked also makes the application attractive to businesses that wish to streamline workflows and create a professional client communication experience.
Clinked Pros and Cons
Before determining whether Clinked VDR is the appropriate solution, it is essential to compare its strengths and weaknesses. The Clinked client portal has both strengths and weaknesses, which may impact its application in a particular situation.
The best-selling points of Clinked are connected to its robust features, security, customization, and client collaboration organization.
Although strong, Clinked is not infallible and might not replace all the requirements in an organization, especially when it comes to sophisticated combinations or high levels of automation.
Pros
- Customization. Businesses can integrate their logo, interchangeable colors, and domain to give a professional image and boost client relationships.
- Bank-grade security and compliance. SSL encryption, granular access, and audit trails provide enhanced security and ensure a secure environment for sensitive documents.
- All-in-one client collaboration hub. Secure file sharing, group discussions, project tracking, and real-time notifications are integrated into one platform.
- Mobile-friendly with dedicated apps. iOS and Android applications allow teams to manage tasks and access files in real-time, regardless of location, allowing both remote and hybrid workflows.
- Scalable and flexible. Clinked can grow with the business (if it’s a small team or a large enterprise) and accommodate teams of all sizes, storage, and users.
Cons
- Limited integrations with external tools. The third-party integrations are also limited to some extent compared to platforms such as Microsoft Teams or Slack. It lacks numerous native connections to other tools, which may complicate workflow automation.
- New user learning curve. Since you have advanced permission and customization features, it can be daunting for individuals who are just getting started or non-technical teams to configure.
- High pricing for small companies. Larger teams may struggle to afford it despite the features, as startups often find it challenging to maintain multiple branded rooms or expand storage capacity.
- Lack of automation/reporting. Clinked is a good collaboration tool, but it does not offer in-depth automation/reporting functions for project management that an enterprise-level business may need.
Clinked Pricing Model
Clinked offers pricing plans on a subscription basis, tailored to the respective team sizes and their collaboration requirements. Pricing is determined by user number, storage size, and functionality, and costs less when paid annually. Although specific prices can vary with time, here are the current pricing models:
Trials and Discounts
Free Trial. Clinked offers a 10-day free trial, allowing users to explore full features before subscribing — no credit card required. Premium and enterprise pricing plans offer a demo version.
Discounts. Significant savings are available for longer commitments:
- Up to 20% off for annual billing
- Up to 35% off for two-year subscriptions
Although Clinked is worth its money due to its flexibility and branding capabilities, which make it one of the most professional service firms, lower-tier plans can prove costly to smaller organizations or startups. Clinked also does not focus on competing on price with budget collaboration tools, as it is a premium solution compared to them, with much more security and customization features.
Deployment and Support
Clinked is a Saas product, so it can be deployed in the cloud, without an on-premises deployment requirement or a sophisticated IT installation process. This is quicker in onboarding, and all users have the latest version of the software without having to update manually. The platform operates through the web browser, desktop sync, and mobile applications. It is flexible for in-office and remote workers.
Deployment Options:
- Cloud-based (SaaS) means it is hosted on secure servers with regular updates and maintenance included.
- Private cloud available for Enterprise and Custom plans, offering dedicated hosting environments for enhanced control and compliance.
- Mobile apps offer native iOS and Android apps, providing access to files, tasks, and discussions on the go.
- Desktop access includes a browser-based interface with optional desktop sync for offline file access.
Support Channels:
- Email support is available for all plans.
- Phone support is included in higher-tier plans (Premium, Enterprise).
- Live chat is a real-time help during business hours.
- Knowledge base is a comprehensive online help center with guides, FAQs, and tutorials.
- Onboarding assistance means personalized onboarding for Premium and Enterprise clients.
- A dedicated account manager is available for Enterprise and Custom plans.
Clinked offers a high-availability SLA to its enterprise customers and priority response times to subscribers of higher tiers.
Clinked Security Features
Among the key competitive advantages of Clinked is its security. It is therefore an industry favorite in cases where businesses deal with either sensitive or regulated data. The platform incorporates encryption, access control, and monitoring applications to secure confidential client data. Here is a list of key Clinked security features:
- Advanced encryption. Data between the device used by the user and Clinked servers is encrypted with SSL/TLS encryption. The stored files can be secured by AES-256 encryption, which guarantees the security of files at rest.
- Granular permissioning controls. Role-based access settings enable administrators to determine specifically which individuals (or who) are capable of viewing, editing, downloading, or sharing a corresponding document. The permissions can be implemented at the file, folder, or workspace level to provide full control.
- Document watermarking. It applies visible watermarks on sensitive files to prevent illegal distribution of files and track the origin of leaks.
- Two-factor authentication (2FA). It is an option that can provide additional security and prevent an account breach due to a weak password. The user needs to provide a password and a one-time code.
- Activity monitoring and audit trails. These features help track tasks and all users (opening, editing, and downloading), giving complete accountability and evidence over compliance. Indispensable to industries that are audited or that have legal discovery obligations.
- Secure file hosting. Run on ISO-certified data centres in which physical security, firewall, and periodic vulnerability testing are included. The availability of private cloud hosting in the upper-tier plans allows for maximum control of data.
- Compliance support. Able to meet all the data protection requirements of it, including GDPR compliance, to enable the client to comply with its regulatory needs.
Clinked Clientele and Case Studies
Clinked has a wide range of customers globally in sectors such as the media, government, manufacturing, architecture, accounting, publishing, technology, health, and safety. Among notable users are:
- Juniper Post (media and entertainment company)
- FHWA (government)
- Welding Alloys (global manufacturing)
- KJ Architects (building)
- Outbased (accounting)
- Ren Diller (publishing)
- SafetyMark (health and safety)
Note. A case study about an accounting firm named Outbased is one such detailed case. It reflects how the portal made financial reports, project monitoring, and client interactions easier, addressing the issue of document transferring and project management.
Client Feedback on Clinked VDR Software
In general, Clinked has received positive feedback on respected software review sites like G2, Capterra, and GetApp. Its users note that it is easy to set up, with professional white-label branding, and has secure collaboration tools.
It is also mentioned that it has an intuitive interface, and its customization opportunities are appreciated by many businesses, who can thus display a fully branded, professional setting to their clients.
On the negative, there are Clinked reviews that even mention that third-party integrations are not numerous, therefore, can be limiting to teams that have many third-party tools.
The reviewers are recommending Clinked more as software for use within professional services, finance, legal, and consulting fields, where the security of document sharing is of paramount importance. They praise its robust features for improving productivity and ensuring seamless collaboration.
Clinked’s diverse roster of international clients and their successful outcomes highlight the product’s flexibility, particularly for companies needing a secure, branded, and collaborative client portal.
Clinked Alternatives
Although Clinked is a great client portal with a high level of security and customizable features, it is not the only one on the market. Other customizable client portals may be suitable for your workflow depending on your budget, integration requirements, and the complexity of your project.
| VDR Provider | Key Strengths | Best For |
|---|---|---|
| Ideals Visit Website |
| High-volume, cross-border M&A and fundraising deals |
| DealRoom |
| Organizations managing M&A alongside integration workflows |
| Datasite |
| Large-scale due diligence, finance teams, IPO preparation |
FAQ
What is Clinked?
Clinked is a cloud-based client portal and team collaboration tool that is used for secure file sharing, project management, and client communication. Businesses utilize it to provide central access to documents, increase team collaboration, and ensure the consistency of brands with the help of the white-label features.
Is Clinked safe enough for sensitive information?
Yes. Clinked employs bank-grade encryption (both in transit and at rest), audit trails, two-factor authentication, and security measures that are ready to meet the demands of compliance to keep sensitive client data safe.
How much does Clinked client portal cost?
Clinked pricing starts from $95/month with higher costs providing more storage, features, clients, and additional customization. Large organizations can also be offered custom enterprise pricing.
Is Clinked integrable?
Yes. Clinked supports Google Workspace, Microsoft Office 365, Zapier, and many other integrations with productivity tools, enabling users to work directly within the portal.
